PLEASE SEE ALL IMPORTANT INFORMATION BELOW

LOCATION

Our End of Year Concert will be held at:

SPCC Theatre

57 High St, Waratah NSW 2298

DATE & TIME

Our Senior Show will start at 6.00pm

See the Concert Day Procedures below for arrival times.

All students participate in our End of Year Concert and students work on these routines each week in class, developing their skills in the process and learning the importance of rehearsal, commitment, performance techniques and teamwork.

In terms of attendance, it is very important that students try not miss any of their scheduled classes between now and concert time so they can spend their rehearsal time together to perform their routines, feel confident and look amazing. Of course, this is only if it can’t be helped. If for any reason your child will miss a number of their regular classes in Term 4, we ask that you contact us to let us know in advance.

A concert fee of $150 per student will be payable. There are discounts applied for families with multiple children. This will be invoiced at the commencement of Term 4. Students who have not paid their concert fee will be unable to perform in the concert. The concert fee covers rehearsals, provides all families with a copy of the concert video from both shows, and contributes to student trophies which all students receive.

Please note: There are no additional fees payable for End of Year costumes are these are already all included in your weekly all-inclusive class fees! Costumes are yours to keep.

VIDEOS

We engage the services of a Professional Videographer. All parents will receive a digital download of their dancers show included as a part of your concert performers fee. All parents will be emailed with a unique log in which will enable you to view and download the concert videos at home.

Concert videos will be emailed out before Christmas.

PHOTOGRAPHY

In 2025, we are using a new dance photographer for our photo day. Our photographer works with many dance schools and know their stuff. Details on times for this day are included in the rehearsals tab.

Please see details of available packages below. All orders are directly through the photographer.

If you do not intend on purchasing photos, you do not need to attend photography day.

At Beats Dance Studio we understand that the end of year is a busy time for families and as we have scaled back the number of rehearsals students need to attend.

Revised Studio Rehearsal schedule for Saturday 1st November - held at Mayfield West studio.

Please note Ballet does not require a rehearsal this weekend.

8:00-9:30am: Seniors & Adults
9:30-11:30am: Intermediates (Mayfield & Maryland)
11:30-12:30pm: Senior Cheer & Senior Acro
12:30-2:00pm: Teens

Note: Intermediate Tap combines with Teen Tap for one routine (this will run first).
Intermediate Tap students will finish around 12:45pm and are welcome to stay between the intermediate and teen session if they please. All other Intermediates finish at their usual times above.

Saturday 15th November - Optional Photography Day - Maryland Public School Hall (John T Bell Dr Maryland)

You only need to attend if you have purchased photography.

9.00am - 945am - Baby Groovers | Seniors/adults

9.30am - 11.15am - Mini Movers and Youngstars

11.00am - 11.45am - Maryland Combo

11.30am - 1.00pm - Cheer Acro Ballet | Falcons

1am - 2.30pm - Intermediate | Teens

2pm - 3pm  - Performance Groups

Please arrive with hair and make up done, with stockings on.

Please arrive 15 minutes before your allocated timeslot so we can direct on first costumes etc and keep moving through the day.

Wednesday 19th November - Theatre Rehearsal at SPCC Theatre for the following group only:

7.30 - 8.30 Seniors and Adults

Thursday 20th November - Theatre Rehearsal at SPCC Theatre for the following groups only:

5.15 - 6.15 Intermediates

6.15-7.15 Senior cheer, Senior Acro and Senior Aerial

7.00-7.30 Senior Ballet

7.30-8.30 Teens

The theatre is located on High St at Waratah. No costumes, hair, or makeup are required – treat these like you are attending your regular classes, however, they are at the theatre instead of the studio.

Please wear studio uniform or plain black – this assists with reviewing final preparations on stage when students are in unity with each other.

Please note that no parents are permitted in the theatre or backstage during theatre rehearsals. Please present to the sign-in desk, and our staff will assist with moving students into the theatre.

DROP OFF & PICK UP

On concert day, all of the students will be staying backstage with us for the duration of the concert. Students need to have their hair and makeup done and stockings on before being dropped off. Students are required to arrive 45mins before their show time.

During the dropping off times, we ask that one parent/guardian comes with their child into the drop off area (you will be directed once inside the venue). Students will have their name marked off and be taken backstage by a member of staff.

At the conclusion of the performance, we ask 1 parent or guardian to remain inside the theatre and students will be brought to the stage for collection by age group.

If you have any questions please do not hesitate to ask us. We will ensure that we talk you through the concert day procedure again in the weeks leading up to the concert.

SECURITY & STUDENT SAFETY

As always, the safety of our dance family is our #1 priority. On concert day all students will need to be signed in / out of security lists to gain access backstage. All backstage helpers will be issued with security passes that are required to be worn at all times. Only Beats Dance Studio staff and registered parent helpers are permitted backstage. We are unable to run messages or food to students, so please make sure they have everything before they come backstage for rehearsal and the concert. There will be a someone at the door for the entire day checking passes. We do this to protect the students, please respect this policy. Please try not to bring anything valuable, especially electronic devices. Our studio will take no responsibility if an item is damaged, misplaced, lost or stolen.

MEDICAL CONDITIONS

If your child has any Medical Conditions that may require attention whilst in our care or are carrying any medication with them, please notify our supervisors when you sign in.

WHAT TO WEAR

Costumes will be handed out in Term 4 and are yours to keep. There are no additional fees payable for End of Year costumes are these are already all included in your weekly all-inclusive class fees!

Please arrive at the theatre in your first costume (Mr Lewis will confirm show order closer to the event and the corresponding costume for ease of reference)

We recommend wearing a Beats uniform over the top for protection while coming to the venue to ensure they do not get dirty.

Please bring all other costumes with you. A plastic tub or washing basket actually makes a great storage option and provides ease of access on concert day.

FINALE

There is no specific costume for finale, however, to assist with a swift exit following the concert, we ask students to wear a Beats uniform for the finale.

This will help students have their belongings packed up before the finale and enable a prompt exit from the theatre at the conclusion of the show.

SHOES & STOCKINGS

Tap - Camel tap shoes with tan stockings (those who do other styles, we recommend stirrup/convertible style)

Jazz - Black jazz shoes with tan stockings (those who do other styles, we recommend stirrup/convertible style)

Ballet - Ballet shoes with pink ballet stockings

Contemporary - No shoes, stirrup/convertible tan stockings

Cheer - Plain white joggers/runners with white ankle socks (please no flat sole raben/cons style shoes), no stockings required.

Acro - No shoes, no stockings required

Aerial - No shoes, stirrup/convertible tan stockings

Note: All students need to wear tan stockings (flesh coloured) except ballet students who need to wear pink ballet tights or unless noted otherwise above. Stockings are essential for many reasons, but it also provides another layer of protection in case of any onstage costume issues and child protection is paramount to BDS.

Stockings are available for purchase at the studio rehearsals in the lead up to concert or they are available from any dance shop.

UNDERWEAR

Please be aware that under stage lights, dark coloured or patterned underwear does not look good under light coloured costumes. Please make sure your child is wearing flesh coloured underwear. In terms of Bras, these can be worn as long as they can't be seen in the costume.

HAIR

Dancers will require a slick low pony for all styles except ballet.

Ballet students - hair to be in a slick low bun. Those who do multiple styles our backstage helpers can assist with hair changes. Please bring a donut bun piece.

You will need to use a lot of hairspray/gel and a fine tooth comb to achieve the slick look. Please also use an elastic the same colour as their hair. Ponytail is to be straight.

Please note, for boys neat and tidy hair is all that is required. No colours or crazy hairstyles please.

MAKEUP

It is important to know that heavy stage make up is required on stage and for Photography due to lighting.

All students (except for boys) to wear stage make up.

- Foundation

- Neutral/dark brown tones for eyeshadow and blush

- Darken the eyes with black eyeliner and mascara. Do not put any large black ticks on side of eyes or glitter on face.

- Darken eyebrows

- Red lipstick

Please note we do not encourage students to share makeup. Please send your child with a makeup kit in case touch-ups are required.

JEWELLERY AND NAIL POLISH

No Jewellery is to be worn (small dimonte studs/thin sleepers only for earrings), please leave all jewellery at home. Also, please remove all nail polish.

WHAT TO BRING

FOOD & DRINK

With our shorter show format, we recommend only bringing a water bottle. If your child requires snacks, please keep these simple to ensure no mess or spills on costumes. Please also be aware there are students at BDS with peanut or gluten allergies, so please ask children not to share food (our helpers will keep eye on this also)

PACKING CHECKLIST

It is suggested that students bring all of their belongings in a small plastic box. It is much easier than rummaging through a bag. Please write their names all over the box and on everything that they bring, every year we have so many pairs of dance shoes and uniforms lost that are never claimed. Please use the following checklist:

Stockings and dance underwear (wear on arrival)

BDS uniform (wear on arrival over the top of costume and for finale)

Shoes

Makeup for touch-ups

Extra bobby pins, safety pins, hair spray, elastics

Water, water and more water