LOCATION

Our End of Year Concert will be held at:

SPCC Theatre

57 High St, Waratah NSW 2298

DATE & TIME

21st November 2026

Our Junior Show will start at 1.00pm

DANCE YEAR CONCLUDES:

Saturday 19th December 2026

See the Concert Day Procedures below for arrival times.

All students participate in our End of Year Concert and students work on these routines each week in class, developing their skills in the process and learning the importance of rehearsal, commitment, performance techniques and teamwork.

In terms of attendance, it is very important that students try not miss any of their scheduled classes between now and concert time so they can spend their rehearsal time together to perform their routines, feel confident and look amazing. Of course, this is only if it can’t be helped. If for any reason your child will miss a number of their regular classes in Term 4, we ask that you contact us to let us know in advance.

A concert fee of $160 per student will be payable. There are discounts applied for families with multiple children. This will be invoiced mid Term 3 and will be run in installments over 10 weeks through autopay to help with budgeting. We will communicate when this is due to commence.

The concert fee covers rehearsal participation, provides all families with a copy of the concert video from both shows, contributes to student trophies which all students receive and new in 2026 your official ICONIC Concert Tshirt.

Please note: There are no additional fees payable for End of Year costumes are these are already all included in your weekly all-inclusive class fees! Costumes are yours to keep.

VIDEOS

We engage the services of a Professional Videographer. All parents will receive a digital download of the concerts included as a part of your concert performers fee. All parents will be emailed with a unique log in which will enable you to view and download the concert videos at home.

Concert videos will be emailed out before Christmas.

PHOTOGRAPHY

We hold a professional photography day, which is a great chance for students to have professional photos taken in costume.

If you do not intend on purchasing photos, you do not need to attend photography day.

Photography packages are now available for ordering. Scan the QR code in the image or visit www.creativebuzzness.com/beats

All necessary information for photo day including times etc is in the next tab down.

At Beats Dance Studio we understand that the end of year is a busy time for families and as we have scaled back the number of rehearsals students need to attend.

Our studio rehearsals and optional photography day will be held on the following dates:

- Saturday 24th October - Studio Rehearsal for all locations at our Mayfield West studio (excluding preschool groovers)

- Sunday 25th October - Preschool Groovers Day - our dedicated preschool rehearsal at our Mayfield West studio

- Saturday 31st October - Optional Photography Day - held at Maryland Public School Hall for all locations

- Saturday 14th November - Studio Rehearsal for all locations at our Mayfield West studio (excluding preschool groovers)

NOTE - Aerial Classes do not require additional rehearsals.

Saturday Studio Rehearsal Schedule for 24th October and 14th November for our Mini Movers, Youngstar and Junior students.

All rehearsals will be held at our Mayfield West studio for students from all locations.

Students should attend wearing their BDS studio uniform. No concert hair, makeup or accessories are required. But we do ask hair is pulled back where possible to keep it out of students faces while rehearsing.

Please bring:

- A clearly labelled water bottle

- Any dance shoes required for your routines

- Snacks or food if you are staying across multiple rehearsal sessions

Our Mayfield West studios are now airconditioned ensuring maximum comfort for our students on rehearsal days.

Our front desk will be open throughout rehearsals, with a BDS staff member or volunteer available to assist families and answer any questions.

Students will have breaks between routines and will wait upstairs under supervision. Students across multiple timeslots are more than welcome to wait at the studio and be supervised or can be collected and come back if you prefer.

Rehearsal Times

9:30am–10:00am - Junior Ballet

10:00am–11:30am - Mini Movers — Mayfield and Merewether

Mayfield Mini Movers students who perform in Lyrical will need to remain until 1:45pm OR come back from 1.30pm-1.45pm

11:30am–1:30pm - Cheer, Acro and Junior Hip Hop — Mayfield, Merewether and Maryland

1:30pm–4:00pm - Youngstars — Mayfield, Merewether and Maryland

4:00pm–5:00pm - Hamilton Dance Combo

Preschool Groovers Day - Sunday 25th October

9.30am - 11.00am

There will be a 1 hour rehearsal for ALL preschool groover students on this day.

The last 30 minutes we invite parents in for a Q&A and all preschool students will receive costumes on this day to take home.

BDS Photo Day 2026

Saturday 31 October - Maryland Public School Hall - John T Bell Drive, Maryland

This is an opportunity for families to purchase professional photographs of their dancers in their 2026 costumes and capture a special keepsake from the year. Please see the 'concert memorabilia' drop down for order information.

Please note: Attendance at Photo Day is optional. Students only need to attend if their family intends to purchase photographs. If you are not purchasing photos, your child is not required to attend on this day.

The photographs in 2026 will feature neutral backgrounds that keep the focus on our students and their costumes.

Please treat Photo Day just like Concert Day. Students should arrive with their hair and makeup completed and bring everything required for their photographs, including:

- All relevant costumes

- Correct stockings

- Dance shoes

- Costume accessories

- Hair accessories and any required touch-up supplies

Please ensure every item is clearly labelled with the student’s name and double-check that you have all costume pieces before leaving home.

Updated photography day times

9:30am–10:15am: Preschool Groovers (Mayfield)

10:00am–12:00pm: Mini Movers, Youngstars, Juniors (Mayfield, Maryland and Merewether) and Hamilton students

11:30am–1:00pm: Cheer, Acro, Ballet and Aerial students (Mayfield, Merewether and Maryland)

1:00pm–1:30pm: Performance Teams (Mayfield)

1:30pm–2:30pm: Intermediate and Teen students (Mayfield)

2:15pm–3:00pm: Senior and Adult students (Mayfield)

Some time slots overlap for students involved in multiple classes or performance groups. Please carefully check all relevant times when planning your day.

Please note:

- Preschool Groovers students have three costumes.

- Preschool Acro students have two costumes.

- Students participating in both Preschool Groovers and Preschool Acro will have five costumes in total.

- Hamilton students have four costumes in total.

- For all other groups, each dance style has two costumes. The exception is Cheerleading, which has one costume because it has been custom-made exclusively for BDS.

Families are not required to purchase photographs in every costume. You are welcome to select only the routines and costumes you would most like photographed.

Theatre Rehearsals

There are no regular classes during Concert Week. These classes are replaced by our scheduled theatre rehearsals, giving students the opportunity to practise their routines onstage and become familiar with the theatre before Concert Day. As regular classes will not run, the weekly direct debit and invoice run for class fees will not be processed during Concert Week.

Location

The theatre is located on Station St, Waratah.

No costumes, hair or makeup are required for these rehearsals. Please treat the rehearsal as though students are attending their regular dance classes—their class will simply be held at the theatre instead of the studio.

Students should wear their BDS studio uniform or plain black clothing, with their hair tied back wherever possible. Having students dressed uniformly helps our teachers review formations, spacing and final preparations clearly while they are onstage.

Parent Access and Sign-In

Please note that parents and caregivers are not permitted inside the theatre or backstage during rehearsals.

On arrival, please bring your child to the sign-in desk. A member of the BDS team will sign them in and assist them in moving safely into the theatre. Students will also be signed out at the conclusion of their scheduled rehearsal time.

Some rehearsal times overlap for students who participate in additional styles. Please check all relevant times carefully.

Tuesday 17 November

4:30pm–5:30pm - Preschool Groovers

Wednesday 18 November

4:30pm–7:00pm - Mini Movers, Youngstars and Juniors — all locations

6:30pm–7:30pm - Junior Cheer, Junior Acro, Junior Ballet and Aerial — all locations

Theatre rehearsals are an important part of our final concert preparations. Please ensure students arrive on time and are ready to rehearse so we can make the most of their allocated time onstage.

DROP OFF & PICK UP

On concert day, all of the students will be staying backstage with us for the duration of the concert. Students need to have their hair and makeup done and stockings on before being dropped off. Students are required to arrive 45mins before their show time.

During the dropping off times, we ask that one parent/guardian comes with their child into the drop off area (you will be directed once inside the venue). Students will have their name marked off and be taken backstage by a member of staff.

At the conclusion of the performance, we ask 1 parent or guardian to remain inside the theatre and students will be brought to the stage for collection by age group.

If you have any questions please do not hesitate to ask us. We will ensure that we talk you through the concert day procedure again in the weeks leading up to the concert.

SECURITY & STUDENT SAFETY

As always, the safety of our dance family is our #1 priority. On concert day all students will need to be signed in / out of security lists to gain access backstage. All backstage helpers will be issued with security passes that are required to be worn at all times. Only Beats Dance Studio staff and registered parent helpers are permitted backstage. We are unable to run messages or food to students, so please make sure they have everything before they come backstage for rehearsal and the concert. There will be a someone at the door for the entire day checking passes. We do this to protect the students, please respect this policy. Please try not to bring anything valuable, especially electronic devices. Our studio will take no responsibility if an item is damaged, misplaced, lost or stolen.

MEDICAL CONDITIONS

If your child has any Medical Conditions that may require attention whilst in our care or are carrying any medication with them, please notify our supervisors when you sign in.

WHAT TO WEAR

Costumes will be handed out in Term 4 and are yours to keep. There are no additional fees payable for End of Year costumes are these are already all included in your weekly all-inclusive class fees!

Please arrive at the theatre in your first costume (Mr Lewis will confirm show order closer to the event and the corresponding costume for ease of reference)

We recommend wearing your Beats uniform or dressing gown over the top for protection while coming to the venue to ensure they do not get dirty.

Please bring all other costumes with you. A plastic tub or washing basket actually makes a great storage option and provides ease of access on concert day.

FINALE

In 2026, students will wear their ICONIC Concert T-shirt for the finale paired with your own black pants.

This will help students have their belongings packed up before the finale and enable a prompt exit from the theatre at the conclusion of the show.

BDS staff and backstage helpers will assist young students changing.

SHOES & STOCKINGS

Tap - Camel tap shoes with tan stockings (those who do other styles, we recommend stirrup/convertible style)

Jazz - Black jazz shoes with tan stockings (those who do other styles, we recommend stirrup/convertible style)

Ballet - Ballet shoes with pink ballet stockings

Contemporary - No shoes, stirrup/convertible tan stockings

Cheer - Plain white joggers/runners with white ankle socks (please no flat sole raben/cons style shoes), no stockings required.

Acro - No shoes, no stockings required

Aerial - No shoes, stirrup/convertible tan stockings

Hip Hop - Plain white Sneakers

Note: students need to wear tan stockings (flesh coloured) except ballet students who need to wear pink ballet tights. Stockings are essential for many reasons, but it also provides another layer of protection in case of any onstage costume issues and child protection is paramount to BDS.

BDS sell concert stockings to make it easy. In 2026, we will be taking pre-orders for these to ensure we have sufficient stock in the right sizing. Preorders will open at the end of Term 3.

UNDERWEAR

Please be aware that under stage lights, dark coloured or patterned underwear does not look good under light coloured costumes. Please make sure your child is wearing flesh coloured underwear.

HAIR

Dancers will require a slick high pony for all styles except ballet.

Ballet students - backstage will assist you put your hair in to a high bun for ballet. We recommend coming along with a small donut bun piece to achieve a full bun.

You will need to use a lot of hairspray/gel and a fine-tooth comb to achieve the slick look. Please also use an elastic the same colour as their hair. Ponytail is to be straight.

Preschool Groovers Only – slick hair in high bun (a bun net cover is recommended) and attach your matching curled wiglet securely.

Please note, for boys neat and tidy hair is all that is required. No colours or crazy hairstyles please.

MAKEUP

It is important to know that heavy stage make up is required on stage and for Photography due to lighting.

All students (except for boys) to wear stage make up.

- Foundation

- Neutral/dark brown tones for eyeshadow and blush

- Darken the eyes with black eyeliner and mascara. Do not put any large black ticks on side of eyes or glitter on face.

- Darken eyebrows

- Red lipstick

Please note we do not encourage students to share makeup. Please send your child with a makeup kit in case touch-ups are required. Explain to smaller children only helpers are allowed to touch the makeup.

Preschool Groovers - no eye liner required, and do your best when it comes to mascara (we understand this can be a challenge at their age)

JEWELLERY AND NAIL POLISH

No Jewellery is to be worn (small dimonte studs/thin sleepers only for earrings), please leave all jewellery at home. Also, please remove all nail polish.

WHAT TO BRING

FOOD & DRINK

We recommend only bringing a water bottle. If your child requires snacks, please keep these simple to ensure no mess or spills on costumes. Please also be aware there are students at BDS with peanut or gluten allergies, so please ask children not to share food (our helpers will keep eye on this also)

PACKING CHECKLIST

It is suggested that students bring all of their belongings in a small plastic box. It is much easier than rummaging through a bag. Please write their names all over the box and on everything that they bring, every year we have so many pairs of dance shoes and uniforms lost that are never claimed. Please use the following checklist:

Stockings and dance underwear (wear on arrival)

BDS concert tshirt (wear on arrival over the top of costume and for finale)

Shoes

Makeup for touch-ups

Extra bobby pins, safety pins, hair spray, elastics

Water, water and more water

Students may want to bring a small quiet game, book or something to keep them amused.